Club Administration

Effective Rotary club administration involves organizing people and resources to achieve common goals. Clubs must operate efficiently to provide service to the community, attract and retain members, and develop leaders for the club, district, and Rotary International.

In most Rotary clubs, administrative responsibilities include:

  • Planning and organizing weekly meetings and programs
  • Promoting fellowship among club members
  • Keeping members informed through a club newsletter or Web site
  • Collecting dues
  • Maintaining club membership lists and reporting to Rotary International
  • Tracking club attendance

The Standard Rotary Club Constitution outlines administrative requirements that every club must satisfy. The Recommended Rotary Club Bylaws, which can be tailored to suit each club’s needs, also includes administrative procedures. The Club Planning page has more resources.

Club Administration Downloads

  • Club and District Support Newsletter - January 2017 Club and District Support Newsletter - January 2017 (312 KB)
  • 2016 COL Enactments 2016 COL Enactments (60 KB)
  • 2016 COL Essential Changes for Clubs and Districts 2016 COL Essential Changes for Clubs and Districts (94 KB)
  • 2016-17 AG Assignments 2016-17 AG Assignments (34 KB)
  • 2016-17 District Treasurer Handout 2016-17 District Treasurer Handout (87 KB)
  • Club Administration Committee Chair Club Administration Committee Chair (40 KB)
  • Club Administration Committee Manual Club Administration Committee Manual (1532 KB)
  • Club Committee Structure Club Committee Structure (53 KB)
  • Club Membership Committee Chair Club Membership Committee Chair (40 KB)
  • Club Membership Committee Manual Club Membership Committee Manual (1594 KB)
  • Club Merger Application Club Merger Application (53 KB)
  • Club Officer Installation Script Club Officer Installation Script (51 KB)
  • Club President Manual Club President Manual (5373 KB)
  • Club Public Image Chair Club Public Image Chair (41 KB)
  • Club Public Image Committee Manual Club Public Image Committee Manual (1443 KB)
  • Club Rotary Foundation Committee Chair Club Rotary Foundation Committee Chair (42 KB)
  • Club Rotary Foundation Committee Manual Club Rotary Foundation Committee Manual (1595 KB)
  • Club Secretary Manual Club Secretary Manual (3453 KB)
  • Club Service Projects Committee Chair Club Service Projects Committee Chair (43 KB)
  • Club Service Projects Committee Manual Club Service Projects Committee Manual (1599 KB)
  • Club Treasurer Manual Club Treasurer Manual (5814 KB)
  • District 5320 Introduction Protocols District 5320 Introduction Protocols (55 KB)
  • Effective Board Meetings Effective Board Meetings (114 KB)
  • Rotary Clubs and the IRS - Frequently Asked Questions Rotary Clubs and the IRS - Frequently Asked Questions (197 KB)
  • Rotary Introduction Protocols Rotary Introduction Protocols (166 KB)